Revised 6/18/2025

 

Payment Terms:

All vendor fees must be paid in full and are due by July 25th, 2025 to ensure space at the festival. Reserved booths will be released if full payment is not received by the due date. Vendor placement is not guaranteed and is subject to change. All food vendors must be set up and ready for food inspection by Friday at 4:00 PM. A state license and inspection fee are required for all food & drink vendors, payable directly to the state inspector.

 

1. VENDOR SPACE AGREEMENT

This agreement is a binding contract between the vendor and Auburntown Red Apple Days Festival (RADF). In the event of fire, strike, weather, or other uncontrollable circumstances, both parties are released from obligation.

 

2. EXHIBIT SPACE

Each booth space is either a 10’x10′ standard or 10’x20′ double booth. Space assignments are at the discretion of RADF. Shade or proximity to the main stage is not guaranteed. Vendors are encouraged to provide their own tents or awnings.

 

3. VENDOR FEES

• Standard Booth: $65.00
• Double Booth: $120.00

Additional space may incur extra fees at the discretion of RADF. Payment by check should be made payable to

Auburntown Volunteer Fire Department

42 E Main St, BOX 38

Auburntown, TN 37016

 

4. AGREEMENT CANCELLATION & REFUND

Vendor cancellations must be submitted in writing before July 25, 2025. No refunds will be issued after this date. Failure to make payment does not release the vendor from financial obligation.

 

5. INDEMNIFICATION & HOLD HARMLESS

Vendors agree to hold RADF, its staff, and volunteers harmless from claims related to their participation. RADF is not responsible for vendor loss, theft, or damage due to weather, accident, or unforeseen circumstances.

 

6. VENDOR SERVICES

Electricity is limited. Vendors must request access in advance, provide their own extension cords, and may not exceed a 120VAC 15amp circuit. Generators must be approved and quiet (under 65db).

 

7. PARKING

Each vendor will receive one (1) parking pass for the designated vendor parking area inside the park. Additional parking is available at the city lot beside the Auburntown Library and the lot beside the Auburntown Historical Society. No vehicles may enter the event area during festival hours for any reason.

 

8. FOOD VENDORS

Food vendors must be set up and ready by 4:00 PM Friday and comply with all Tennessee Health Department regulations. Vendors are responsible for paying inspection fees directly to the inspector and having all required licenses on-site.

 

9. USE OF SPACE

Vendors may not sublet or share booth space without RADF approval. RADF does not endorse any vendor’s products or services. RADF reserves the right to remove any vendor or display deemed inappropriate, offensive, or out of alignment with the festival’s mission.

Prohibited items include:

• Weapons
• Drug paraphernalia
• Counterfeit goods
• Illegal merchandise

10. HOURS

• Setup: Friday, August 1 from 8:00 AM to 4:00 PM
• Early setup: Thursday, July 31 by request only
• Teardown: Saturday at 10:00 PM to Sunday, August 3 at 2:00 PM

11. COPYRIGHT & TRADEMARKS

Vendors are responsible for securing all necessary licenses or permissions for music, logos, slogans, or branded materials used during the event.

 

12. CONDUCT

Vendors must act professionally. Harassment, offensive language, or aggressive behavior will result in immediate removal without refund.

 

13. EMERGENCY PROCEDURES

• Contact RADF staff immediately
• Keep emergency lanes clear
• Call 911 for medical or fire emergencies

14. INSURANCE (RECOMMENDED)

General liability insurance is recommended and may be required for food vendors. RADF may request proof of insurance at any time.

 

15. ACCESSIBILITY

Vendors needing disability accommodations should contact RADF in advance. Reasonable efforts will be made to accommodate all needs.

 

By submitting your application and payment, you acknowledge that you have read, understood, and agreed to these terms.